The Inspections screen in the PIM Cloud Dashboard gives you a complete view of inspections across your team — search and filter by date, type, status, inspector or address, then edit, view reports, browse photos or export a summary. Log in at app.propertyinspectionmanager.com and click Inspections from the left-hand menu.
Note: Managers can view and edit inspections for all inspectors. Inspectors can view and sync their own inspections only. See Managing User Accounts for role details. |
Contents
- Filtering and searching
- Inspection status reference
- Results list columns
- Inspection actions
- Exporting a summary
Filtering and searching
From the Dashboard, click Inspections in the left-hand menu to open the Inspections screen.
Use the filter bar at the top to narrow your results, then click Filter to apply. The labelled fields below correspond to:
| Filter | What it does |
|---|---|
| A & B — Date From / Date To | Search for inspections created between two dates. |
| C — Inspection Type | Filter by Routine Inspection Report, Condition Report, or Bond Report. |
| D — Inspection Status | Filter by the inspection’s current stage — see the status reference below. |
| E — Inspector | Filter to inspections assigned to a specific inspector. |
| F — Device | Filter by the device the inspection was saved from. |
| Address | Type the property address. Use * as a wildcard — e.g. *fre finds all inspections in Fremantle. |
C: Inspection Type — the dropdown lets you choose between the three report types:
Tip (F: Device): Give each device a recognisable name so the Device filter is meaningful. In the PIM app, go to Settings > PIM Admin > Company and Device Settings > Device Details. |
Inspection status reference
D: Inspection Status — inspections move through several stages depending on how they are handled in the PIM app and Dashboard:
| Status | When it applies |
|---|---|
| Scheduled | Created manually or imported from your PMS — not yet started. |
| In Progress | Saved or previewed in the app, or edited and saved in the Dashboard. Also set when a Tenant or Cleaning/Maintenance report is submitted from the app. |
| Inspected | A Routine or Condition Report has been submitted from the app or Dashboard. |
| Under Review | A property manager has sent an Aided Inspection from a device. |
| Completed | The tenant has completed and returned the inspection to the property manager. |
| Archived | Moved to archived storage. Can be retrieved at any time. |
Results list columns
Based on your filter, a list of inspections is displayed. The labelled columns below correspond to:
| Column | Description |
|---|---|
| A — Inspection Date & Time | When the inspection was created. |
| B — Last Updated | Date of the most recent change made to the inspection. |
| C — Status | The inspection’s current stage. See the status reference above. |
| D — Address | The property address. |
| E — Type | Routine, Condition Report, or Bond Report. |
| F — Device | The device the inspection was saved or submitted from. |
| G — User | The account the inspection was saved or submitted from. |
| H — Inspector | The inspector assigned to the inspection. |
| I — Actions | Edit, view reports, browse the photo gallery, or download media. |
Inspection actions
I: Actions — click the Actions menu (the three dots) on any row to open the following options:
Under Reports, you can also view or download the report and its media:
| Option | What it does |
|---|---|
| Edit Inspection | Open and edit the inspection in your browser — add notes, update details, or attach photos. |
| View Gallery | Browse all inspection photos in a full-screen slideshow gallery. |
| Download Media | Download all inspection photos as a ZIP file. |
| Download PDF | Download the inspection report as a PDF. |
| Download Word | Download the inspection report as an editable Word document. |
Exporting a summary
The Inspections screen lets you export a summary of your filtered results as an Excel (.xlsx) file.
| 1 | Set your filters and click Filter to load the inspections you want to export. |
| 2 | Click the Export button beneath the results table (marked G above). |
| 3 | In the popup, tick the columns to include: Date & Time, Status, Address, Type, Device, Inspector. |
| 4 | Click Download. An Excel file is generated ready to open, share or use for reporting. |
Tip: The export only includes inspections matching your current filter — apply your filters before clicking Export so you get exactly the data you need. |
Looking for an automated summary? You can have a CSV summary of inspections emailed to a manager automatically each month. See Managing the Monthly Inspection Schedule. |
If you need any help, please contact PIM Support and we’ll be glad to assist.
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